We build practical AI systems for estate and letting agents.
The Digital Estate Agent helps agencies automate repetitive work, improve follow-up, strengthen audit trails, and create more consistent business generation workflows.
Most agencies are not short of effort. They are short of time, structure, and follow-up capacity.
Property teams are constantly chasing certificates, landlords, tenants, contractors, applicants, vendors, and prospects. Important work is often handled through inboxes, spreadsheets, diary notes, and memory. That creates missed opportunities, admin pressure, and weak visibility over what has actually happened.
The Contractor
The Contractor is an AI-powered compliance workflow assistant for property management teams. It is designed to help manage certificate renewals, contractor instructions, landlord approvals, tenant access, remedials, and time-stamped audit records.
- Gas safety, EICR and EPC renewal workflows
- Landlord approval requests
- Tenant access messages
- Contractor instruction tracking
- Remedial works follow-up
- Clear audit history of actions taken
The Shadow
The Shadow is a prospecting and business generation assistant for estate agents. It helps identify opportunities, monitor on-market activity, reactivate previous contacts, and support timely, structured outreach.
- On-market opportunity tracking
- Historic client reactivation
- Prospecting task creation
- LinkedIn and database opportunity support
- Follow-up timing prompts
- Human-approved outreach workflows
We turn agency tasks into clear, controlled workflows.
Map the workflow
We look at the task your team is currently doing manually, such as chasing renewals, contacting landlords, or following up with prospects.
Build the automation
We create a system that can organise the steps, prepare communications, trigger reminders, and keep the process moving.
Keep humans in control
The system supports your team. Important messages, approvals, and business decisions can remain human-reviewed before action is taken.
Track what happened
Actions can be logged so your team has better visibility over what was sent, approved, instructed, chased, completed, and followed up.
AI should help your agency operate better, not create another system nobody uses.
The focus is practical improvement: fewer missed renewals, fewer forgotten follow-ups, better communication, stronger visibility, and more time for your team to focus on instructions, clients, landlords, tenants, and revenue.
Where automation can help
Want to see what this could look like inside your agency?
Book a discovery call and we can look at your current workflow, where the admin pressure sits, and which automation would make the biggest commercial difference first.